Club Bylaws

This page would is reserved for the Bylaws of the 

Thor Motor Coach Owner's Club

The Bylaws below are provided for EXAMPLE PURPOSES ONLY pending formal development and adoption of the Club's actual Bylaws at the appropriate time.




BYLAWS FOR THOR MOTOR COACH OWNERS CLUB 



ARTICLE I: NAME, LOCATION, AND RECORDS

Section 1. The name of the organization is the “THOR MOTOR COACH OWNERS CLUB”.


Section 2. The general geographic area is North America including the United States, Canada and Mexico..


Section 3. Club records shall be kept in triplicate, with one copy in the possession of the secretary, one in the possession of the president, and one maintained on the clubs official website.


ARTICLE II: PURPOSE

This club was founded and organized on ****, **, **** for the purpose of providing a framework for members of the Thor Motor Coach Owners Club to make new friends through organized rallies and other announced social activities.


ARTICLE III: MEMBERSHIP

Membership in Thor Motor Coach Owners Club is open to all owners of Thor Motor Homes. 


ARTICLE IV: OFFICERS AND DUTIES

Section 1. The elected officers of Thor Motor Coach Owners Club shall be a President, Vice President, Secretary, Treasurer, and Immediate Past President. The office of Secretary and Treasurer can be combined as one office. The officers shall constitute the executive board.

Section 2. The term of office for each elected officer shall be two (2) year(s); however, each officer shall serve until replaced. Terms will be staggered with the President and Secretary elected in even number years and the Vice President and Treasurer elected in odd number years. The office of Immediate Past President will be filled in the even numbered years when the President is elected. Officers may serve more than one term.

Section 3. In the event the Thor Motor Coach Owners Club (TMCOC) is unable to fill the position of vice president, it shall not constitute a violation of these bylaws.

Section 4. Duties of officers will be described in an Officers Handbook to be developed on a timely basis after the TMCOC has been organized and becomes operational.


ARTICLE V: MEETINGS

Section 1. Conducting the business of the TMCOC shall be in accordance with Robert’s Rules of Order when such rules are not in conflict with the bylaws or specific directives adopted by the Club.

Section 2. A quorum of members in attendance at a regularly scheduled business meeting, including one elected officer, shall be required for conducting the business of the Club at meetings. A majority vote of members present is required.

Section 3. A meeting shall be held at each rally where a quorum is present. A minimum of one rally a year must be held. All members shall be notified in writing as to the date, place, and time of all meetings. Such notification requirement will be satisfied by any mailing (including email) at least 30 days prior to the event, including, but not limited to, the newsletter and/or emails.

Section 4. Executive board meetings shall be held at the call of the President, or at the request of any other two elected officers.

Section 5. Accurate minutes must be kept of business conducted at all meetings. Minutes will be the only legal record of all meetings. Votes at all meetings will be recorded within the minutes of all meetings.


ARTICLE VI: ELECTIONS

Section 1. The officers shall be elected at the meeting on (at) the rally closest to the beginning of the fiscal year of June 1st.

Section 2. Nominations: A Nominating Committee shall be appointed by the President at least three months prior to the month of the election. The Nominating Committee shall obtain at least one nominee for each office. Other Club members may email nominations for any office to the chair of the Nominating Committee. All then known nominees must give written consent to be considered. Nominations shall be taken from the floor of the regular business meeting for any office with verbal consent from the candidate. All nominations for each office shall be published in the last chapter newsletter prior to the election meeting.

Section 3. Voting shall be by ballot or by acclamation if there are not multiple candidates for an office. A majority of votes cast is required to elect each officer.

Section 4. The new officers will assume their respective offices on the first of the month immediately following the election or during the meeting where the election has been conducted, whichever is appropriate.


ARTICLE VII: DUES

The dues shall be set by the Executive Board annually, and will due on June 1st of each year. Any member whose dues are not paid 45 days from June 1st shall be dropped from the Club rolls.

The amount of dues shall be set forth in the standing rules.


ARTICLE VIII: EMERGENCY ACTION

In the event that any required action cannot be completed as set forth in these Bylaws, the Executive Board may take emergency action for the benefit of the Club, which emergency action must be submitted to the membership for ratification by ballot at the next meeting immediately following the action.


ARTICLE IX: AMENDMENTS TO BYLAWS

These bylaws may be amended or revised only with written approval of the TMCOC. All members must be notified of proposed amendments and furnished with a ballot to be returned. Approval of two-thirds of the ballots received is required for an amendment to carry.


ARTICLE X: STANDING RULES

The Club may adopt a set of Standing Rules to cover activities and/or situations not specified in these Bylaws. These Standing Rules may not be in conflict with, or supersede, these Bylaws. These Standing Rules may be adopted, amended, revised, or repealed at any publicized meeting upon approval of two-thirds of the members present.


ARTICLE XI: INDEMNIFICATION

Each officer and committee member, while serving as such, shall be indemnified against any and all claims and liabilities to which he or she may be subjected because of service, or by reason of any act or omission alleged to have been committed by such officer or committee member, unless such act is the result of a willful or grossly negligent act or omission on the part of said officer or committee member.


ARTICLE XII: FISCAL RESPONSIBILITY

Any officer, rally host, committee member, member, or guest who is handling any type of funds for the chapter shall keep an accurate account of such funds, including receipts and disbursements, and shall turn said funds over, with a written balance accounting, to the treasurer in an expeditious manner.


ARTICLE XIII: DISSOLUTION

In the event of the dissolution of this Club, all obligations shall be paid and any remaining assets shall be donated to an approved charity at the discretion of the President and Executive Committee.


ARTICLE XIV: RELEASE OF OFFICER

Any officer may be removed, with or without cause, by a majority vote of all of the Board (which consists of officers and official appointments, e.g. editor, historian, etc.) or he/she may resign at any time. 4-25-05


Adopted – ****, **, ****